How the OneSight EssilorLuxottica Foundation Scaled Corporate Volunteering Worldwide with Optimy

Challenges

Before adopting Optimy, the management of corporate volunteering programs and philanthropic initiatives was highly fragmented.

Regional teams relied on spreadsheets, email exchanges, and local processes to manage projects. As the foundation scaled globally, this created several issues:

• Limited global visibility across active programs and regions
• Slow and inconsistent approval processes
• Difficulty consolidating data and reporting across countries
• Increased GDPR and compliance risks due to decentralized data storage
• Significant time spent on administrative tasks instead of field execution

With more than 200 programs running simultaneously across 100+ countries, this operating model was no longer sustainable.

Solution

The foundation implemented Optimy as a single global platform to manage corporate volunteering programs and philanthropic initiatives end to end.

With Optimy, all processes were centralized and standardized:

• Centralized project intake
  All volunteering programs and initiatives are submitted through a single portal with custom workflows adapted to global and regional needs.
• Automated approvals
  Configurable approval stages allow structured review and validation of each project, reducing delays and manual follow-ups.
• GDPR-compliant data handling
  Sensitive data is stored securely in one system, eliminating legal uncertainty linked to spreadsheets and local files.
• Real-time reporting
  Every program is tracked using consistent KPIs, with dashboards and reports available instantly and exportable when needed.
• Audit-ready documentation
  All project records and documentation are stored in one place, removing the need for last-minute data consolidation.
• Standardized global processes
  Regional offices now operate under the same structure while maintaining flexibility for local execution.

Results

Optimy delivered measurable operational improvements for the OneSight EssilorLuxottica Foundation:

• Improved global visibility
  Leadership teams now have a consolidated view of all corporate volunteering programs and initiatives worldwide.
• Faster and more efficient execution
  Standardized workflows reduced administrative effort and accelerated decision-making.
• Reduced operational and compliance risk
  The foundation eliminated spreadsheet dependency and strengthened GDPR compliance across all regions.
• More focus on field impact
  Time saved on administration is now reinvested directly into volunteering activities and vision care delivery.

Instead of managing operational complexity, the team can focus on what matters most: scaling access to vision care globally and moving closer to a world without poor vision by 2050.

Before vs. After Optimy

Before Optimy

• Programs managed manually via Excel and emails
• Limited transparency and difficulty tracking global impact
• Significant time spent on administrative processes

After Optimy

• Fully integrated system from program submission to reporting
• Scalable, efficient, and GDPR-compliant management
• Time reinvested in field operations and direct community impact

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